Office Administrator

Currently, we are looking for an Office Administrator to support our Berlin office.

Your tasks will include:

• Manage relationships with vendors, service providers, and landlords, ensuring all invoices are processed and paid on time
• Oversee contract and pricing negotiations with office vendors, service providers, and lease agreements
• Provide general support to employees relocating to the Berlin office
• Assist the HR department in coordinating with candidates, following the provided instructions
• Maintain office efficiency by planning and executing equipment procurement, workspace layouts, and office systems
• Develop and implement office policies by establishing procedures and standards to guide daily operations
• Conduct reviews and analyses of special projects, keeping management informed of progress and findings
• Prepare the annual budget, manage expenditures, analyse variances, and implement necessary adjustments to ensure office financial goals are met.
• Actively participate in planning and executing company events
• Address employee inquiries and complaints in a timely and professional manner
• Coordinate with the IT department regarding all office equipment needs and issues
• Manage mailing, shipping, supplies, equipment, billing, and general errands
• Organise safety training sessions for employees
• Monitor and manage the office access control system

What we expect from you:

• Bachelor's Degree, ideally in HR or an economic field
• Min. 1 year of experience in administration
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Fluency in German and good command of oral and written English (B2) are a must
• Excellent interpersonal and verbal/written communication skills
• Ability to operate under solid pressure and meet tight deadlines
• Proactive, independent and systematic approach
• Good organisational skills required, ability to solve problems and keep an eye on details and accuracy 
  
  

We offer:

• Statutory Benefits – including Pension Scheme, Healthcare, Occupational Accident Insurance, Unemployment Cover
• Supplementary Company Pension Plan with Allianz
• Supplementary Group Accident Insurance with Allianz
• Annual Leave Entitlement – 30 days
• Veeam Care Days – an additional 24 hours for your volunteering activities
• Professional training and education, including courses and workshops, internal meetups, and unlimited access to our online learning platforms (Percipio, Athena, O’Reilly) and mentoring through our MentorLab program
  
  Please note: If the applicant is permanently present outside of Germany, Veeam reserves the right to refuse to consider the application for a job. A remote job is only possible if the employee is located in Germany.
  
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