Office Administrator

ChinaShanghai

Date Posted: 2019-10-17

Veeam® recognizes the new challenges companies across the globe face in enabling the Always-On Enterprise™, a business that must operate 24.7.365. To address this, Veeam has pioneered a new market of Availability for the Always-On Enterprise™ by helping organizations meet recovery time and point objectives (RTPO™) of less than 15 minutes for all applications and data, through a fundamentally new kind of solution that delivers high-speed recovery, data loss avoidance, verified recoverability, leveraged data and complete visibility. Veeam Availability Suite™, which includes Veeam Backup & Replication™, leverages virtualization, storage, and cloud technologies that enable the modern data center to help organizations save time, mitigate risks, and dramatically reduce capital and operational costs, while always supporting the current and future business goals of Veeam customers.
Veeam's global headquarters are located in Baar, Switzerland, and the company has offices throughout the world. To learn more, visit https://www.veeam.com.

Language Required

  • Chinese
  • English

Responsibilities

• primary point of contact for all office administrative matters, including building management
• provide a welcoming meet and greet to all visitors to the office, including answering the doorbell, offering refreshment and contacting the relevant employee to let them know their visitor has arrived
• ensure the common pantry supplies are available at all times
• ensure the workstation / pedestal / locker for new joiners are ready prior to onboarding, with proper numbering and tracking
• manage the bookings of the meeting rooms and ensure they are stocked with required stationeries
• taking minutes and actions when needed in meetings
• manage the relationship with stationeries and furniture suppliers, and ordering supplies when needed
• dealing with incoming and outgoing mail
• preparing letters, presentations and reports when requested
• managing office budgets in liaison with the Finance team
• organising company events or conferences
• drive, execute or organise the delivery of Veeamazing events, as directed by the Senior HRBP
• arrange gifts for condolences, births, weddings etc for employees
• ensure office health and safety procedures are maintained and adhered to, including but not limited to fire evacuation procedures, safe access and exit to the office, keeping records of accidents within the office etc.
• maintain paper and electronic filing as required
• manage office subscriptions to magazines/newspaper etc when necessary
• assist in organizing the logistics of any training events as directed
• provide administrative assistance to Senior Managers and Directors when needed
• other adhoc duties as required

Qualifications

• Minimum of 5 years’ experience in a similar role
• Proven experience in driving / organizing / executing employee engagement events
• Hands on exprience in office adminisrtaion
• Ability to communicate effectively and politely, and to be accessible and approachable
• Positive and optimistic demeanour

Michael Zolkin
«Our work implies that customers need our help mainly when something really bad happens: their business goes down, the main server crashes and they are not able to continue operations. Veeam solutions are designed to solve serious problems, and we have to be ready to handle such situations.»
Michael Zolkin
Vice President, Customer Technical Support
«Our work implies that customers need our help mainly when something really bad happens: their business goes down, the main server crashes and they are not able to continue operations. Veeam solutions are designed to solve serious problems, and we have to be ready to handle such situations.»

For a quick vacancy search select a location, department or language:

 
 
 
 
All languages
Connect with us

Not ready to apply?
Keep in touch with Veeam!

216 jobs found

С# Developer

Research & Development

  • Разработка бизнес-логики продуктов компании в сфере виртуализации
  • Разработка нового, развитие и поддержка существующего функционала

Russian FederationSaint-Petersburg

Russian

Младший инженер по качеству ПО / Junior QA Engineer (стажёр)

Quality Assurance

Мы предлагаем:

  • Обучение у профессионалов с большим опытом в QA и IT.
  • Введение в тестирование программного обеспечения (ПО). Жизненный цикл...

Russian FederationSaint-Petersburg

Russian

Junior QA Automation Engineer

Quality Assurance

​​​​​​В твои задачи будут входить:

  • Погружение в "технику" и профессию.
  • Разработка и поддержка автотестов для одного или нескольких...

Russian FederationSaint-Petersburg

Russian

Inside Hosting Manager for France

Sales

If you’re looking for a unique sales opportunity in a fun but professional, market-leading software vendor, then read on!

The Inside...

RomaniaBucharest

English, French

Inside Sales Team Leader Channel, Austria and Switzerland

Sales

The Inside Sales Team Leader is responsible to work with and lead the Inside Sales Channel team within the designated region (Austria,...

Russian FederationSaint-Petersburg

German

Enterprise Account Manager (Industrial sector)

Sales

Enterprise Account Manager role will be responsible for developing/closing business with corporate accounts and working with channels to...

Russian FederationMoscow

English